Digitas Liquorice is one of Africa’s leading digital marketing agencies specialising in a range of services from web, mobile, social media, CRM, content creation and search engine marketing. We are looking for a Finance Assistant
Ensure all PO’s are raised for all monthly house creditors and allocated to the correct GL code
Ensure all house invoices are scanned to Readsoft and they get posted before the monthly cut-off
Ensure all weekly payments are approved and sent to Resources by Tuesday EOD and all month end payments are reconciled and paid by Resources by due date.
Respond to Chase CE workflows immediately by checking whether client approval has been attached to the job bag
Ensure all vendor form requests are filled in correctly along with supporting documentation
Get vendor form signed by FM and sent to Resources within 24hrs of initial request.
Ensure all Client form requests are completed along with the correct supporting documentation attached.
Get client form signed by FD and returned to requester within 48hrs of initial request.
Updating the cash flow spreadsheet on a weekly basis.
Setting up the Management Accounts templates by 25th of each month.
Assisting with Cost Checking and resolving items on Balance Sheet Recons
Assisting Finance Controller with Checking HFM (Hyperion Financial Management) pack to our management accounts and ensuring these are promoted by the 12pm deadline.
Assisting with the Upload of RF’s (Rolling Forecasts) and Commit (Annual Budget) into HFM (Hyperion Financial Management) ensuring all is correct by the relevant reporting deadline.
Processing all Staff Expense Claims on a weekly basis
Making sure they are signed/approved and have the correct documentation attached and add up
Raise PO’s for all claims received and ensure they are approved by FC
Send all approved expense claims to Resources before their deadline
Ensure all expense claims are paid by Resources by the end of each week and resolve any issues that may occur.
If staff member is not on NAV, get them loaded as a vendor with correct documentation within 24hrs.
Ensure creditors’ age analyses have nothing past 30 days without a valid reason and action plan.
Resolve any queries or reconciliations as requested by FM or FD within 2 days or whenever specified.
Assisting with debit card recons
Assisting with recon of interco balances/mismatches
Assisting with Headcount reporting
Review Chase open PO (CE not billed) list and add comments where accruals need to be raised
Review debit WIP (CE not billed but vendor invoices captured) and add comments where provision needs to be made
Ad Hoc spreadsheets to be completed as required.
Scheduling monthly WIP meetings
Sending out the WIP report in advance of the WIP meeting
Recording actions agreed at the WIP meeting
Following up action items to ensure they are implemented
Following up unbilled CE list
Following up Chase open PO
Posted on 14 Sep 11:29
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