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Finance Assistant

Location:Cape Town
Job level:Mid
Type:Permanent
Reference:#Finance Assistant
Company:Liquorice


Digitas Liquorice is one of Africa’s leading digital marketing agencies specialising in a range of services from web, mobile, social media, CRM, content creation and search engine marketing. We are looking for a Finance Assistant

Responsibilities

Ongoing
  • Ensure all PO’s are raised for all monthly house creditors and allocated to the correct GL code
  • Ensure all house invoices are scanned to Readsoft and they get posted before the monthly cut-off
  • Ensure all weekly payments are approved and sent to Resources by Tuesday EOD and all month end payments are reconciled and paid by Resources by due date.
  • Respond to Chase CE workflows immediately by checking whether client approval has been attached to the job bag
  • Ensure all vendor form requests are filled in correctly along with supporting documentation
  • Get vendor form signed by FM and sent to Resources within 24hrs of initial request.
  • Ensure all Client form requests are completed along with the correct supporting documentation attached.
  • Get client form signed by FD and returned to requester within 48hrs of initial request.
  • Updating the cash flow spreadsheet on a weekly basis.

Management accounts
  • Setting up the Management Accounts templates by 25th of each month.
  • Assisting with Cost Checking and resolving items on Balance Sheet Recons
  • Assisting Finance Controller with Checking HFM (Hyperion Financial Management) pack to our management accounts and ensuring these are promoted by the 12pm deadline.
  • Assisting with the Upload of RF’s (Rolling Forecasts) and Commit (Annual Budget) into HFM (Hyperion Financial Management) ensuring all is correct by the relevant reporting deadline.

Weekly
  • Processing all Staff Expense Claims on a weekly basis
  • Making sure they are signed/approved and have the correct documentation attached and add up
  • Raise PO’s for all claims received and ensure they are approved by FC
  • Send all approved expense claims to Resources before their deadline
  • Ensure all expense claims are paid by Resources by the end of each week and resolve any issues that may occur.
  • If staff member is not on NAV, get them loaded as a vendor with correct documentation within 24hrs.

Monthly
  • Ensure creditors’ age analyses have nothing past 30 days without a valid reason and action plan.
  • Resolve any queries or reconciliations as requested by FM or FD within 2 days or whenever specified.
  • Assisting with debit card recons
  • Assisting with recon of interco balances/mismatches
  • Assisting with Headcount reporting
  • Review Chase open PO (CE not billed) list and add comments where accruals need to be raised
  • Review debit WIP (CE not billed but vendor invoices captured) and add comments where provision needs to be made
  • Ad Hoc spreadsheets to be completed as required.

WIP meetings

  • Scheduling monthly WIP meetings
  • Sending out the WIP report in advance of the WIP meeting
  • Recording actions agreed at the WIP meeting
  • Following up action items to ensure they are implemented
  • Following up unbilled CE list
  • Following up Chase open PO


Posted on 14 Sep 11:29

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